Hi Thomas,
Thank you so much for visiting the Disney Parks Moms Panel with your question. We on the panel love helping guests to plan magical vacations! I believe that you are wondering when rooms are assigned so that you can make some requests about where your room will be located. Let me share with you what I do to ensure that my requests are noted for my Walt Disney World stays.
First, I take advantage of
Disney's Online Check-In. Using this service, you will be able to check in online 60 days prior to your arrival at Walt Disney World. When you do so, you will provide a window of time that you expect to arrive. Please do note that this does not guarantee that your room will be ready at this time if it is before check-in time. Also when you use Online Check-In, you will be able to indicate room requests.
If you are a Disney Vacation Club member, you can call Disney Vacation Club Member Services at 1-800-800-9800 to ask that your requests be noted on your reservation. If you are not a Disney Vacation Club member, you can call your travel agent, or call Disney at 407-939-5277 to have your requests noted.
Also, if, when you arrive, you discover that your room is not where you would like it to be, you can always ask a cast member if it is possible to change. I have had this experience and have asked check-in cast members if there are other rooms available. Sometimes there are and sometimes there are not, and sometimes if you are willing to wait a little while, a room more to your preference will become available.
Please do note that while Disney will do their best to honor all requests, they are not guaranteed.
I hope that this information is helpful for you, Thomas! Please do let us know if you have any further questions.